Job Description

UTA is seeking an Assistant to support a Music Agent in our London office. The Assistant will have previous experience assisting high-level booking agents, working with artists, record labels, talent managers, tour managers, publicists and concert promoters as part of day-to-day administrative work.

You will be responsible for liaising with business affairs, accounting, and other internal departments. You will support an agent in the Music department of UTA London and responsibilities include show contracting, procuring ticket sales counts for contracted shows, liaising with client managers regarding certain show offers and/or contract for shows, maintaining artists’ show diaries, procuring f inal settlements for shows played.

What You’ll Do:

Your responsibilities will include, but not be limited to:

• Keeping booking system updated at all times

• Scheduling meetings for agent, keeping on top of booking schedules and diaries

• Proactively resolving enquiries, or escalating as appropriate

• Contracting shows accurately, quickly and efficiently

• Checking and comparing costings, collating for management

• Helping client management to understand gross walk out on a tour / explaining info / taxes and other deductions

• Marketing - handling artwork, collating and explaining marketing plans and summaries, managing assets and PR, and keeping up to date f iles

• Announcement schedules – collating announcement dates for headline shows and festivals, providing ticket links and age restrictions

• Checking ticket f igures and sending to management

• Maintaining promoter and business contact details, sending out terms of business to new promoters and clients

• Keep client info up to date including release dates, label, management and account info

• Festival and headline show guest lists, helping management/contacts with requests

• Collecting support suggestions f rom agents and presenting to management

• Working with artist accounting teams on ensuring they are taxed appropriately

• Keeping account of all money in for shows and chasing dep osits/payments when needed

• Requesting and managing invoices f rom management / accounts team

• Chasing and checking settlements and payments, approving statements for f inal settlement with the artist

• Assisting management with immigration needs, such as f iling for immigration forms, assigning sponsorship certificates for artists travelling to the UK, and maintaining current passport copies and touring parties

• Keeping up to date riders and touring info, and liaising with Tour Managers to help smooth advance

• Attending shows as required, developing business relationships.

What You’ll Need:

• Previous experience assisting an Agent ideally within the Music department of a talent agency

• General understanding of current music industry and the nature of a talent agency

• Excellent verbal and written communication skills

• Excellent organisational skills

• Discretion at all times, particularly when dealing with sensitive client matters

• Ability to prioritise a busy workload

• Ability to develop business relationships

• Previous experience in a related f ield is desirable

• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive programs to support your well-being
• Experience working in a collaborative environment with room to grow

UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.

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UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.

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